{"id":8575,"date":"2021-01-18T16:44:28","date_gmt":"2021-01-18T15:44:28","guid":{"rendered":"https:\/\/erpio.one\/?page_id=8575"},"modified":"2021-01-26T10:33:23","modified_gmt":"2021-01-26T09:33:23","slug":"received-mail-m-files","status":"publish","type":"page","link":"https:\/\/erpio.one\/sk\/m-files\/received-mail-m-files\/","title":{"rendered":"Firemn\u00e1 po\u0161ta"},"content":{"rendered":"

Evidujte v\u0161etky dokumenty, ktor\u00e9 prich\u00e1dzaj\u00fa alebo odch\u00e1dzaj\u00fa z va\u0161ej firmy vr\u00e1tane pr\u00edslu\u0161n\u00fdch inform\u00e1ci\u00ed uveden\u00fdch v tele e-mailu a pou\u017e\u00edvajte centralizovan\u00e9 \u00falo\u017eisko dokumentov pre r\u00fdchle vyh\u013ead\u00e1vanie, ochranu va\u0161ich inform\u00e1ci\u00ed a \u00fasporu pracovn\u00e9ho \u010dasu.<\/p>

E\u0161te ste neza\u010dali digitaliz\u00e1ciou va\u0161ich firemn\u00fdch dokumentov? Evidujete niektor\u00e9 dokumenty v papierovej podobe? Zozn\u00e1mte sa s rie\u0161en\u00edm M-Files.<\/span><\/p><\/div>

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Evidencia a automatizovan\u00e9 spracovanie po\u0161ty<\/h2>

Evidencia do\u0161lej po\u0161ty je jednoduch\u00e1 agenda, s ktorou je dobr\u00e9 za\u010da\u0165. Nielen preto, \u017ee po\u0161ta prech\u00e1dza celou firmou a do kontaktu s \u0148ou prich\u00e1dza ve\u013ea pracovn\u00edkov, ale aj preto, \u017ee jej postupy spracovania s\u00fa jednoduch\u00e9 a pre v\u0161etk\u00fdch pochopite\u013en\u00e9. R\u00fdchlo dosiahnete zhodu na sp\u00f4sobe evidencie, kategoriz\u00e1cie, rozpadu na k\u013e\u00fa\u010dov\u00e9 a sprievodn\u00e9 dokumenty a ich napojenie na automatizovan\u00e9 n\u00e1stroje riadenia toku pr\u00e1ce.\n<\/p>

Evidencie a spracovanie po\u0161ty pozost\u00e1va z nieko\u013ek\u00fdch \u010dinnost\u00ed, ktor\u00e9 mo\u017eno unifikova\u0165 a t\u00fdm dosiahnu\u0165 bezchybn\u00fd priechod inform\u00e1ci\u00ed firmou. A tie\u017e je mo\u017en\u00e9 automatizova\u0165, a t\u00fdm zn\u00ed\u017ei\u0165 pr\u00e1cnos\u0165 spracovania.<\/span><\/p><\/div> <\/div>

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EVIDENCIA PO\u0160TY<\/span><\/h5>

Nahr\u00e1dza knihu do\u0161lej po\u0161ty a obsahuje v\u0161etky po\u017eadovan\u00e9 inform\u00e1cie s\u00favisiace s prijat\u00edm a spracovan\u00edm do\u0161lej po\u0161ty. Umo\u017e\u0148uje vytv\u00e1ra\u0165 personifikovan\u00e9 poh\u013eady pre jednoduch\u0161iu kontrolu a spracovanie.<\/p><\/div> <\/div><\/div> <\/div>

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ROZPAD NA DOKUMENTY<\/span><\/h5>

Rozpad sa t\u00fdka dokumentov, ktor\u00e9 sme dostali prostredn\u00edctvom e-mailovej komunik\u00e1cie. S\u00fa\u010das\u0165ou jednej po\u0161tovej spr\u00e1vy m\u00f4\u017ee by\u0165 viac dokumentov, ktor\u00e9 obsahuj\u00fa d\u00f4le\u017eit\u00e9 inform\u00e1cie, ale ka\u017ed\u00fd m\u00f4\u017ee by\u0165 n\u00e1sledne spracovan\u00fd in\u00fdm sp\u00f4sobom.<\/p><\/div> <\/div><\/div> <\/div>

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KATEGORIZ\u00c1CIA<\/span><\/h5>

Kategoriz\u00e1cia m\u00f4\u017ee by\u0165 automatizovan\u00e1 napr\u00edklad e-mailovou adresou adres\u00e1ta a odosielate\u013ea, napr. Faktury@firma.cz, objednavky@firma.cz apod. Z\u00edskan\u00e9 d\u00e1ta, ako n\u00e1zov dod\u00e1vate\u013ea, meno pr\u00edjemcu, d\u00e1tum odoslania, n\u00e1zov pripojen\u00fdch dokumentov, s\u00fa \u00fadaje, ktor\u00e9 sa automaticky ulo\u017eia a na z\u00e1klade ktor\u00fdch je spusten\u00e9 ich spracovanie.<\/p><\/div> <\/div><\/div> <\/div>

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SPRACOVANIE<\/span><\/h5>

Alebo tie\u017e odovzdanie \u00faloh zodpovedn\u00fdm pracovn\u00edkom.
\nJednotliv\u00e9 dokumenty alebo spr\u00e1va ako celok, s\u00fa odovzdan\u00e9 pod\u013ea kateg\u00f3rie k vybaveniu prostredn\u00edctvom prednastaven\u00e9ho workflow, po ktorom nasleduje zmena zaradenia (ozna\u010den\u00e9 za vybaven\u00e9 alebo vr\u00e1ten\u00e9).<\/p><\/div> <\/div><\/div> <\/div><\/div> <\/div><\/div>

M-Files  Receive Mail  
\u201cN\u00e1stroj pre evidenciu a spracovanie do\u0161lej po\u0161ty\u201d<\/h2> <\/div> <\/div><\/div> <\/div>

Hlavn\u00e9 pr\u00ednosy elektronickej evidencie do\u0161lej po\u0161ty<\/h2>

Ak je evidencia po\u0161ty pre pracovn\u00edkov jednoduch\u00e1 na ovl\u00e1danie, univerz\u00e1lna naprie\u010d celou firmou a ak s\u00fa definovan\u00e9 jasn\u00e9 pravidl\u00e1, potom sa sprev\u00e1dzkovanie a dosiahnutie o\u010dak\u00e1van\u00fdch pr\u00ednosov podar\u00ed v priebehu nieko\u013ek\u00fdch t\u00fd\u017ed\u0148ov.<\/span><\/p><\/div> <\/div>

\ufeff1<\/span><\/p><\/div>

E-mailov\u00e9 notifik\u00e1cie \u2013 inform\u00e1cie o nov\u00fdch dokumentoch a \u00faloh\u00e1ch k pre ich spracovanie<\/span><\/h4>

Pracovn\u00edci dostan\u00fa upozornenie prostredn\u00edctvom e-mailu o novom dokumente a s\u00favisiacimi \u00falohami. \u00daloha sa tie\u017e zobraz\u00ed v zozname aktu\u00e1lnych \u00faloh s v\u00e4zbou na s\u00favisiace dokumenty.<\/p><\/div> <\/div><\/div>

2<\/span><\/p><\/div>

Ka\u017ed\u00fd dokument m\u00e1 svoj \u00fa\u010del, a t\u00fdm aj sp\u00f4sob spracovania v s\u00favislosti s jeho typom a obsahom<\/span><\/h4>

\u010ci ide o objedn\u00e1vku, ponuku, zmluvu alebo in\u00fd dokument, nav\u017edy je zachovan\u00e1 v\u00e4zba medzi prijatou po\u0161tou v podobe e-mailov\u00e9 spr\u00e1vy, prijat\u00fdm dokumentom z pr\u00edlohy a \u010fal\u0161\u00edmi dokumentmi, ktor\u00e9 nadv\u00e4zne boli vytvoren\u00e9 v r\u00e1mci konkr\u00e9tnej z\u00e1kazky alebo projektu. Ka\u017ed\u00fd pracovn\u00edk sa m\u00f4\u017ee jednoducho zozn\u00e1mi\u0165 s hist\u00f3riu spracovania a s\u00favisiacimi dokumentmi.<\/p><\/div> <\/div><\/div>

3<\/span><\/p><\/div>

Centralizovan\u00e9 \u00falo\u017eisko dokumentov je pr\u00edstupn\u00e9 v\u0161etk\u00fdm, v z\u00e1vislosti na ich pr\u00e1vach<\/span><\/h4>

Dokumenty prijat\u00e9 elektronicky alebo po\u0161tou v papierov\u00e9 podobe, ktor\u00e9 s\u00fa n\u00e1sledne naskenovan\u00e9, sa st\u00e1vaj\u00fa s\u00fa\u010das\u0165ou firemn\u00e9ho centralizovan\u00e9ho \u00falo\u017eiska dokumentov (CDR \u2013 Centralized Document Repository) a v r\u00e1mci pravidiel platn\u00fdch pre cel\u00fa firmu je s nimi mo\u017en\u00e9 naklada\u0165.<\/p>Viac o centralizovanom \u00falo\u017eisku dokumentov<\/a><\/div> <\/div><\/div> <\/div>

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Sp\u00f4soby ukladania prijatej a odoslanej po\u0161ty do firemnej evidencie<\/h2>

Odosielatelia aj pr\u00edjemcovia m\u00f4\u017eu zvoli\u0165 sp\u00f4sob odovzdania po\u0161ty do evidencie sp\u00f4sobom, ktor\u00fd im najlep\u0161ie vyhovuje.<\/span><\/p>

1. skop\u00edrova\u0165 a vlo\u017ei\u0165 pomocou (CTRL-C & CTRL-V)<\/span><\/h3>

Ve\u013emi jednoduch\u00e1 met\u00f3da – skop\u00edruje e-mail do pam\u00e4te a po prepnut\u00ed okn\u00e1 vlo\u017e\u00ed do M-Files.<\/p>

2. pretiahnutie e-mailu met\u00f3dou drag and drop<\/span><\/h3>

Metoda se pou\u017e\u00edv\u00e1 p\u0159i pr\u00e1ci s my\u0161\u00ed. Lev\u00fdm tla\u010d\u00edtkem \u201cchytnete\u201d e-mail a  kdekoliv v okn\u011b M-Files \u201cpust\u00edte\u201d.<\/p>

3. vlo\u017eenie do zlo\u017eky priamo z aplik\u00e1cie MS Outlook<\/span><\/h3>

Definovan\u00e9 zlo\u017eky zobrazen\u00e9 v aplik\u00e1cii MS Outlook sl\u00fa\u017eia na jednoduch\u00e9 triedenie firemnej po\u0161ty. M-Files si zlo\u017eky nepretr\u017eite \u010d\u00edta a e-maily, ktor\u00e9 sa tu objavia okam\u017eite spracuje.<\/p><\/div>

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4. preposlanie na \u0161pecializovan\u00fa e-mailov\u00fa adresu<\/span><\/h3>

Prijat\u00fa firemn\u00fa po\u0161tu m\u00f4\u017eu u\u017e\u00edvatelia preposiela\u0165 do \u0161pecializovan\u00fdch zlo\u017eiek, najm\u00e4 ak pracuj\u00fa na cest\u00e1ch a pou\u017e\u00edvaj\u00fa mobiln\u00e9 aplik\u00e1cie. M-Files si zlo\u017eky nepretr\u017eite \u010d\u00edta a e-maily, ktor\u00e9 sa tu objavia okam\u017eite spracuje.<\/p>

5. prijatie do \u0161pecializovanej e-mailovej schr\u00e1nky priamo od zmluvn\u00e9ho partnera<\/span><\/h3>

Dod\u00e1vatelia a odberatelia m\u00f4\u017eu posiela\u0165 fakt\u00fary, objedn\u00e1vky at\u010f., priamo do \u0161pecializovan\u00fdch zlo\u017eiek, nazvan\u00fdch napr.: faktury@firma.cz, objednavky@firma.cz… M-Files ich aj v tomto pr\u00edpade \u0161tandardne spracuje.\n<\/p><\/div> <\/div><\/div> <\/div>

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Sp\u00f4soby automatizovan\u00e9ho \u201crozpadu\u201d po\u0161ty na samostatn\u00e9 dokumenty s\u00fa volite\u013en\u00e9<\/h2>

S\u00fa\u010das\u0165ou ka\u017edej e-mailovej spr\u00e1vy s\u00fa inform\u00e1cie, ako sprievodn\u00fd text a dokumenty teda pr\u00edlohy. M-Files dok\u00e1\u017ee automaticky spracova\u0165 obsah e-mailovej spr\u00e1vy vr\u00e1tane pr\u00edloh, ulo\u017ei\u0165 ich a vyplni\u0165 metad\u00e1ta inform\u00e1ciami zo spr\u00e1vy.<\/span><\/p><\/div> <\/div>

<\/i>

STANDARD MSG\/EML FILE<\/h4>

Ulo\u017e\u00ed sa len jeden dokument typu MSG (Outlook) alebo EML (napr. Thunderbird) obsahuj\u00faci telo e-mailu, ktor\u00fd m\u00e1 vo vn\u00fatri vlo\u017een\u00e9 pr\u00edlohy.<\/span><\/p>

a. Tento sp\u00f4sob je najbli\u017e\u0161\u00ed tomu, ako pracujeme s po\u0161tou a dokumentmi v r\u00e1mci po\u0161tov\u00e9ho klienta.
\nb. Pri ulo\u017een\u00ed do evidencie po\u0161ty m\u00f4\u017eeme do\u0161l\u00fa po\u0161tu zatriedi\u0165 do kateg\u00f3rie (napr\u00edklad Fakt\u00fara, Objedn\u00e1vka pod.) a odovzda\u0165 na schva\u013eovanie \u010di vybavenie.<\/p><\/div> <\/div>

<\/i>

STANDARD MULTIPLE FILE<\/h4>

Ulo\u017e\u00ed sa jeden viacs\u00faborov\u00fd dokument, ktor\u00e9ho s\u00fa\u010das\u0165ou je obsah spr\u00e1vy e-mailu a v\u0161etky pr\u00edlohy jednotlivo.<\/span><\/p>

a. Tento sp\u00f4sob umo\u017e\u0148uje s dokumentmi jednoducho manipulova\u0165 (odosiela\u0165, editova\u0165, maza\u0165 a pod.)
\nb. V\u0161etky dokumenty s\u00fa organizovan\u00e9 \u201epod hlavi\u010dkou\u201d viacs\u00faborov\u00e9ho dokumentu, \u010do umo\u017e\u0148uje spolo\u010dn\u00e9 verziovanie a spolo\u010dn\u00e9 identifikovanie \u00fadajov \u2013 metad\u00e1ta.\n
–<\/p><\/div> <\/div>

<\/i>

E1 LINKED FILES<\/h4>

Vznikn\u00fa samostatn\u00e9 dokumenty ktor\u00e9 s\u00fa navz\u00e1jom trvalo previazan\u00e9.<\/span><\/p>

a. Ka\u017ed\u00fd dokument je \u00faplne samostatn\u00fd s vlastnou kateg\u00f3riou, vlastn\u00fdm verziovan\u00edm, metad\u00e1tami a pr\u00edstupov\u00fdmi pr\u00e1vami.
\nb. U\u017e\u00edvatelia m\u00f4\u017eu pracova\u0165 s dokumentmi samostatne, a pritom v\u00e4zba medzi obsahom e-mailovej spr\u00e1vy (PDF) a p\u00f4vodn\u00fdmi pr\u00edlohami zost\u00e1va zachovan\u00e1.\n
\u2013<\/p><\/div> <\/div><\/div> <\/div><\/div>","protected":false},"excerpt":{"rendered":"

Evidujte v\u0161etky dokumenty, ktor\u00e9 prich\u00e1dzaj\u00fa alebo odch\u00e1dzaj\u00fa z va\u0161ej firmy vr\u00e1tane pr\u00edslu\u0161n\u00fdch inform\u00e1ci\u00ed uveden\u00fdch v tele e-mailu a pou\u017e\u00edvajte centralizovan\u00e9 \u00falo\u017eisko dokumentov pre r\u00fdchle vyh\u013ead\u00e1vanie, ochranu va\u0161ich inform\u00e1ci\u00ed a \u00fasporu pracovn\u00e9ho \u010dasu.E\u0161te ste neza\u010dali digitaliz\u00e1ciou va\u0161ich firemn\u00fdch dokumentov? Evidujete niektor\u00e9 dokumenty v papierovej podobe? Zozn\u00e1mte sa s rie\u0161en\u00edm M-Files. Evidencia a automatizovan\u00e9 spracovanie po\u0161ty Evidencia…
Read more<\/a><\/p>\n","protected":false},"author":1,"featured_media":3179,"parent":3174,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"pro\/page-templates\/full-width-page.php","meta":{"content-type":"","footnotes":"","_links_to":"","_links_to_target":""},"class_list":["post-8575","page","type-page","status-publish","has-post-thumbnail","hentry"],"yoast_head":"\nFiremn\u00e1 po\u0161ta •<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/erpio.one\/sk\/m-files\/received-mail-m-files\/\" \/>\n<meta property=\"og:locale\" content=\"sk_SK\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Firemn\u00e1 po\u0161ta •\" \/>\n<meta property=\"og:description\" content=\"Evidujte v\u0161etky dokumenty, ktor\u00e9 prich\u00e1dzaj\u00fa alebo odch\u00e1dzaj\u00fa z va\u0161ej firmy vr\u00e1tane pr\u00edslu\u0161n\u00fdch inform\u00e1ci\u00ed uveden\u00fdch v tele e-mailu a pou\u017e\u00edvajte centralizovan\u00e9 \u00falo\u017eisko dokumentov pre r\u00fdchle vyh\u013ead\u00e1vanie, ochranu va\u0161ich inform\u00e1ci\u00ed a \u00fasporu pracovn\u00e9ho \u010dasu.E\u0161te ste neza\u010dali digitaliz\u00e1ciou va\u0161ich firemn\u00fdch dokumentov? Evidujete niektor\u00e9 dokumenty v papierovej podobe? Zozn\u00e1mte sa s rie\u0161en\u00edm M-Files. 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